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Register

Registration opens 1 June. Our convenient online system makes registering easy for Rotary members, Rotaractors, and Rotary club and district employees.

Download a detailed guide on how to register.

An email confirmation is sent for all registrations, including faxed and mailed ones. If a letter of invitation is required for your visa application, you will receive it with your confirmation.

Important deadlines

5 June 2019: Last day for special promotional discount

15 December 2019: Last day for early-registration discount

31 March 2020: Last day for preregistration discount

30 April 2020: Last day to request to cancel registration or tickets

10 June 2020: Last day for online registration

Registration fees

Register early to take advantage of discounted rates. Go to registration fees for information about rates, cancellations, and refunds, and what your registration includes.

Registration for children (age 18 and younger)

A parent or legal-guardian must complete a registration form to register those of age 18 or younger. It is not possible to register children 18 and under online.

Group registration

Groups of 25 or more Rotary members, Rotaractors, and club and district employees may register as a group. All fees must be submitted in full in a single payment using a credit card or check (drawn from a U.S. bank only), or through an international office or fiscal agent.

Review the group registration guidelines and download the group registration form. After 31 March 2020, additional group members can be added only on-site at the convention.

Cancellations and refunds

A $50 processing fee applies to each registrant (each person) who cancels on a registration. Requests to cancel registrants or Rotary-ticketed events must be received in writing by 30 April 2020. Registrants who cancel after the deadline will not receive a refund unless the cancellation is due to visa denial.  Cancellations caused by visa denial must be received in writing by 10 June 2020. In cases of force majeure after 30 April, refund requests will be considered on a case by case basis, and the $50 processing fee will apply to all approved refunds.

RI will refund registration and ticket fees if the convention is canceled but is not responsible for travel or other related costs incurred by Rotarians and their guests.  Registration and tickets are not transferable.

Personal information sharing

Your privacy is important to Rotary and the personal data you share with Rotary will be used only for official Rotary business. This means that your personal data will be used to facilitate your attendance at the convention and to enhance your convention experience (for example, we may share your personal data to print name badges). Personal data you provide when you register for the convention may be transferred to Rotary service providers (for example, affiliated entities) to assist Rotary in planning convention-related activities. You may receive information about the convention and supplementary services via email. You may object to the use of your email address at any time by emailing ri.registration@rotary.org. Learn more about our privacy policy.

Photography/recording release

By attending, participating in, or visiting the Rotary International Convention, preconvention events, and Rotary-ticketed events, as well as Host Organization Committee events, you give consent for you and your children to be recorded by any means, including still photography, audio, interview, and video recording (“Recordings”). You grant Rotary, free of charge, an irrevocable, worldwide right to use, copy, display, modify, distribute, publish and license the Recordings and your image, statements, name and voice, for promotional, marketing and educational purposes without Rotary International or The Rotary Foundation incurring debts or liabilities of any kind. Rotary will use the Recordings on its website, in its publications, via streaming and in social media and retains the Recordings and personal information for historical and research purposes.

General notices

For security purposes, all registrants must show photo identification (driver’s license or passport) to obtain their badge. RI reserves the right to check photo identification at any time during the convention. Badges that do not match will be confiscated without refund and violators will be ejected. RI reserves the right to inspect all purses and bags. Registrants may refuse inspection; however, RI reserves the right to prevent entry.

Your badge will have a near field communication (NFC) tag that is encoded with tickets purchased for any Rotary-ticketed events. If you allow exhibitors in the House of Friendship to scan your badge, you consent to give them access to your name and email address.